Grant Writing Timing & Process

PRE-AWARD AND POST-AWARD INFORMATION

Grants

Grant Proposal and Progress Report Timing

  • When planning to submit a new proposal or progress report, or apply for a fellowship, please email preaward@chem.wisc.edu at least 4 weeks prior to the submission deadline.
  • All proposals must be finalized and submitted at least 7 days prior to the submission deadline. This will ensure staff are available in the Dean’s office to review and submit to RSP.

Why plan ahead?

  • During NIH and NSF unsolicited proposals deadline windows, we have had as many as 14 proposals to submit just in the Chemistry Department.
  • L&S has 40 departments submitting proposals at the same time as ChemistryThe L&S grants office closes at 4 p.m. daily.
  • Research and Sponsored Projects (RSP) makes the final approval before proposals are released. The RSP grants office closes at 4:30 p.m. daily.
  • Sometimes there are problems! Grants submissions systems can slow down due to high traffic rates. Also, the L&S grants office or RSP may catch last-minutes errors or omissions and request revisions prior to final submission.

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For help with new proposals, contracts, MTAs, RAMP records, and no-cost extensions email: preaward@chem.wisc.edu

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Helpful Documents

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Checklist for NSF Proposals (abbreviated)

Checklist for R01 Proposals (abbreviated)

Contact our Grant Assistance Team for Help With…

  • Pre-Award Grants: to prepare and submit an NSF or NIH proposal or to process Material Transfer Agreements (MTAs).
  • Post-Award Grants: to project grant expenditures or to apply for a no-cost extension. 
  • Pre-Award Grants: to prepare and submit a proposal, to apply and submit applications for a fellowship, to prepare and submit a progress report, and to process industry contracts, Material Transfer Agreements (MTAs), and Confidentiality Agreements (CDAs)
  • Non-sponsored awards, gifts, and donations; to clarify gift criteria; to accept a gift; to set up a UW Foundation account; any questions relating to UW Foundation expenditures.
  • Any other grant related questions

Grants assistance is available from the following people.

Johnson, Hailey

Position title: Research Administrator

Email: hljohnson8@wisc.edu

Phone: 608.262.0206

 

 

Karls, Carolyn

Position title: Research Administrator

Email: ckarls3@wisc.edu

Phone: 608-262-4225

Bennin, Emily

Position title: Research Administrator

Email: elbennin@wisc.edu

Phone: 608.262.0280

Miner, Sabrina

Position title: Research Administrator

Email: sminer4@wisc.edu

Phone: 608-262-1190