Contacts
Char Horsfall
Position title: Asst Department Administrator
Email:
chorsfall
Phone: 608-265.9814
Beatriz Lemire
Position title: Human Resources Representative
Email:
beatriz.lemire
Phone: 608.890.0298
Marc Willadsen
Position title: Payroll & Benefits Specialist
Email:
mwilladsen
Phone: 608-265-9227
Human Resources Information
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Hiring Timelines
- Academic Staff: 1-2 months
- University Staff: 2 months
- Post-degree-completion employees: 1 month
- Student Hourly: 1-2 weeks
Hiring Timelines - Visas
- J-1 (Research Associates and Research Interns): 2-4 months
- H1-B (Academic Staff and Faculty): 4-6 months
Employee Assistance Program
The Employee Assistance Office has a comprehensive range of resources to assist employees with personal or work-related difficulties that may seriously affect an employee’s life.
Ombuds Office for Faculty & Staff
The Ombuds Program serves as an informal, impartial, confidential, and independent resource for faculty and staff at the University of Wisconsin-Madison. An ombuds will listen to your concerns, clarify procedures, discuss options, and, if requested and appropriate, serve as an intermediary in attempting to resolve disputes.
Department of Chemistry Parental Leave Policy
The Department of Chemistry Parental Leave Policy, for graduate students and postdoctoral associates, is intended to ensure a safe environment and appropriate accomodations for expectant, new, and adoptive parents.
Office of Child Care and Family Resources
The Office of Child Care and Family Resources serves as a gateway to family resources on campus and in Madison. Student parents are eligible to apply for child care financial assistance through the CCTAP program administered by OCCFR.
Division of Student Life Resources
The Division of Student Life and the Dean on Call are available to help students, staff, and faculty members with issues concerning student safety and well-being.
Payroll & Benefits
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Loss of Other Health Insurance Coverage (i.e. age 26)
If you lose other health insurance coverage and would like to enroll in the UW’s state group health insurance, you must complete a health insurance enrollment form and submit proof of loss of other coverage within 30 days of your loss of coverage. The completed paperwork should be submitted to Char Horsfall or Marc Willadsen.
Changing your home or work address
Go to My UW, then select Work Record > Personal Information > Update My Personal Information at the bottom. To update your work address, please contact your payroll person in the Chemistry Business Office.
If you have benefits, you will need to updated your address with your health insurance as well. Please see Char Horsfall with any questions.
Adding a child to insurance
Please be sure to see your payroll person as soon as you can after birth, adoption, or gaining custody of a foster child. You can only add new dependents to your insurance within 30 days after a birth, adoption, or custody change. More information: https://www.wisconsin.edu/ohrwd/benefits/life-events/.
Adding a spouse to insurance
Please be sure to see your payroll person as soon as you can after your marriage. You only have 30 days after the marriage during which you can add new dependents to your insurance. More information: https://www.wisconsin.edu/ohrwd/benefits/life-events/.
Changing your name
To change your name, please complete the form at http://www.ohr.wisc.edu/benefits/docs/pay-employee-information-uw1035.pdf and return it to your payroll person in the Chemistry Business Office.
Changing direct deposit information
Direct deposit accounts can be updated through your MyUW portal in the Payroll Information area.
Paycheck and Tax Basics
Changing tax withholding information (W-4)
Complete a new W-4 form through your MyUW portal, under Payroll Information.
Pay Schedules
All employees are paid bi-weekly. See: https://uwservice.wisconsin.edu/calendars-schedules/
Information for International Students & Staff
All foreign national employees receiving funds through UW-Madison payroll must provide their visa/immigration history through Glacier. Following their entry into Glacier, international students and staff must deliver all Glacier-generated reports and tax treaty forms, along with their immigration document photocopies, to their payroll person, who is identified by Glacier. Employees can request a Glacier account by sending an email to the Service Center at servicecenter@sc.wisc.edu This email should include your full legal name, date of birth, and email address. In your email, please also indicate whether you’re paid monthly or biweekly. For more information, please visit the International Student Services (ISS) website.
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What is Glacier?
UW-Madison uses Glacier to ensure that we are taxing foreign nationals correctly. More information on Glacier and instructions on how to use it are available here.
F-1, J-1, and other status end date changes
If you are in the U.S. on F-1 status, you need to speak with International Student Services (ISS). If you are here on F-1 OPT, you will need to contact your sponsoring institution.
Contact Char Horsfall for all other immigration status inquiries, including H-1B and J-1 Scholar status.
After you receive an extension, please bring your new documents to your payroll person in the Chemistry Business Office so that we can update your I-9 Employment verification. If you hold a paid position, you will also need to update your Glacier account.
Hours limit for international student employees
International students may only work 20 hours per week while classes are in session. During breaks (summer, spring break, holiday break) international students may work more than 40 hours.